COVID-19 Community Training and Education

Community Training & Education


Prior to the start of the 2020-21 school year, training materials specific to COVID-19 mitigation strategies will be shared with staff, students, and families. These materials may include in-person sessions during Orientation, recorded sessions that are viewed virtually, written materials, videos, and new health and wayfinding signage. Topics will include: how to wear a face covering, how to care for a face covering, appropriate physical-distancing, self-care measures to prevent spread of COVID-19, how to wash hands, health screening protocol using school’s chosen app, recognizing the signs and symptoms of COVID –19, what to do when one suspects exposure to or infection with COVID-19, roles in cleaning and disinfecting spaces.





Caring for Our Girls - Health & Wellness

New Locations Established


There are two separate locations that will provide care for our students this year. The Health Concern Center will be in the existing Health & Wellness Center location and the Wellness House will in one of the rowhouses that is adjacent to the Student Center.




Health Concern Center


For students who are feeling unwell with signs and symptoms of possible contagious illnesses, the current Health and Wellness Center building is now the Health Concern Center. Three separate areas of care have been established to handle COVID-19 isolation, COVID-19 quarantine, and care of students with other possible contagious illnesses (i.e., influenza, strep throat, GI virus, etc). The Health Concern Center will be staffed 24/7 by registered nurses.




Wellness House


Wellness House, staffed by registered nurses, is being established in the first rowhouse next to the Student Center. Hours of care will be Monday through Friday 9:00 AM – 3:00 PM for well students seeking assistance with first aid, emotional health, and other non-contagious illness/medical needs. Students will also meet with their outside healthcare providers in this location by appointment only. Students with athletic injuries and first aid needs will be cared for by the Madeira Athletic Trainer during afternoon/early evening hours Monday through Friday. Students will continue to seek first aid and minor medical aid from Dean of Students Office staff and Dorm Parents when Wellness House is closed, per our normal routine.




Counseling


Two full-time counselors will be available to students in person in Wellness House during the school week and will continue to be on-call for emergency mental health needs after hours and on weekends. A variety of wellness activities and programs will be offered each week during advisory time, the lunch period, and at the end of the school day in conjunction with the Dean of Students Office.




Mandatory Influenza Vaccination Requirement


We have always strongly encouraged students to receive an annual influenza vaccination. This year, in light of the COVID-19 outbreak, influenza vaccination is a requirement (medical and religious exemptions not withstanding). It is important that we do all that we can to decrease infections from other sources, including the flu, in our community. In the absence of a COVID-19 vaccine, knowing our students have received the influenza vaccine may help us more quickly identify cases of COVID-19 and separate these students from other community members. Early influenza vaccination clears the way for later COVID-19 vaccination efforts, while also helping to prevent our school health facilities, as well as local clinics and hospitals, from surpassing their capacity for care. Influenza vaccination may help prevent vulnerabilities caused by influenza during the current and possible future waves of COVID-19 infection. Most U.S. physicians and clinics will have this year’s influenza vaccination available by late summer/early autumn. Please keep our school community’s well-being a top priority and arrange for your student to receive the influenza vaccine this year.





Symptom Monitoring & Testing

COVID-19 Screening


Students will self-screen daily for COVID-19 symptoms using a school-designated app. Temperatures will be checked first thing every morning, in carpool line for day students and in dorms for boarders. A second screening will take place between C and D block for day students, and at dorm check-in each evening for boarders.





Physical (Social) Distancing Measures

De-Densifying Classrooms


Classroom capacities have been reduced to allow for 6-foot social distancing in classrooms, and additional spaces have been designated as classrooms. All classrooms will be set for proper social distancing. Communal areas will have signage and reduced seating to comply with CDC guidelines. Ridership on buses will be reduced to comply with CDC guidelines.




Maximizing Outdoor Locations


Students will be encouraged to utilize our many wonderful outdoor spaces on campus during their free time throughout the day. We will be placing furniture to allow for social distancing in these spaces and are adding some outdoor dining space adjacent to the Student Center.




Limiting Gatherings


Madeira will comply with the Virginia Department of Education guidance discouraging large in-person gatherings and prohibiting gatherings of more than 250 people. To start the school year, all Community Meeting Times (CMTs) will be held virtually.




Signage


We will have signage posted throughout campus indicating how many people can occupy a room/area or elevator, direction of traffic, where to stand in a queuing line, etc. There will also be signage throughout campus to reinforce behaviors, such as proper handwashing, that support community health.




Limiting Shared Equipment


To the maximum extent possible, all classes and student activities will be designed to allow for individual use of equipment and instruments. Where needed, students will be trained on responsible usage and cleaning between use of shared instruments and equipment. Madeira will remain a“bring your own device” school for computers.




Face Coverings


Cloth face covering must be worn over mouth and nose at all times when on Madeira campus, other than when eating or sleeping. Students may elect to wear face masks which cover mouth and nose instead.





Communications

If a COVID-19 outbreak occurs


The School will communicate a COVID-19 outbreak in our community by email. Respecting privacy, we will not disclose names unless the individual specifically gives us permission to do so. We will also note the information on our web page dedicated to Coronavirus updates and information (one of the sections includes information on whether there are any known positive COVID-19 cases on campus.





Community Commitment to Campus Health and Well-Being Policy


Students, faculty and staff will be expected to pledge that they will adhere to required health and safety guidelines established by the university and the Commonwealth of Virginia.
This public health pledge will reinforce personal and community responsibility to create a safe and healthy environment.





Community Preparedness

Madeira’s COVID-19 Response Team is closely following guidance from the CDC, as well as meeting regularly with local and national health and risk mitigation experts, to review guidelines and recommendations for reopening schools in congregate living and higher education facilities to mitigate COVID-19 risk.

COVID-19 Community TRAINING AND EDUCATION

  • Prior to the start of the 2020-21 school year, training materials specific to COVID-19 mitigation strategies will be shared with staff, students, and families. These materials may include in-person sessions during Orientation, recorded sessions that are viewed virtually, written materials, videos, and new health and wayfinding signage.

  • Topics will include:

    • how to wear a face covering,

    • how to care for a face covering,

    • appropriate physical-distancing,

    • self-care measures to prevent spread of COVID-19,

    • how to wash hands,

    • health screening protocol using school’s chosen app,

    • recognizing the signs and symptoms of COVID –19, what to do when one suspects exposure to or infection with COVID-19, roles in cleaning and disinfecting spaces. 

CARING FOR

OUR GIRLS-HEALTH & WELLNESS 

WELLNESS HOUSE

  • Wellness House, staffed by registered nurses, is located in the first rowhouse next to the Student Center.

  • Hours of care will be Monday through Friday 9:00 AM – 3:00 PM for well students seeking assistance with first aid, emotional health, and other non-contagious illness/medical needs.

  • Students will also meet with their outside healthcare providers in this location by appointment only.

  • Students with athletic injuries and first aid needs will be cared for by the Madeira Athletic Trainer during afternoon/early evening hours Monday through Friday.

  • Students will continue to seek first aid and minor medical aid from Dean of Students Office staff and Dorm Parents when Wellness House is closed, per our normal routine.  

HEALTH CONCERN CENTER

  • For students who are feeling unwell with signs and symptoms of possible contagious illnesses, the current Health and Wellness Center building is now the Health Concern Center.

  • Three separate areas of care have been established to handle COVID-19 isolation, COVID-19 quarantine, and care of students with other possible contagious illnesses (i.e., influenza, strep throat, GI virus, etc).

  • The Health Concern Center will be staffed 24/7 by registered nurses.

COUNSELING

  • Two full-time counselors will be available to students in person in Wellness House during the school week and will continue to be on-call for emergency mental health needs after hours and on weekends.

  • A variety of wellness activities and programs will be offered each week during advisory time, the lunch period, and at the end of the school day in conjunction with the Dean of Students Office.

COMMUNITY PRACTICES FOR HEALTH & WELL BEING

FACE COVERINGS

  • Cloth face covering must be worn over mouth and nose at all times when on Madeira campus, other than when eating or sleeping. Students may elect to wear face masks which cover mouth and nose instead.

PHYSICAL (SOCIAL) DISTANCING MEASURES

  • De-Densifying

    • Classroom capacities have been reduced to allow for 6-foot social distancing in classrooms, and additional spaces have been designated as classrooms.

    • All classrooms will be set for proper social distancing. Communal areas will have signage and reduced seating to comply with CDC guidelines. Ridership on buses will be reduced to comply with CDC guidelines

Maximizing Outdoor Locations

  • Students will be encouraged to utilize our many wonderful outdoor spaces on campus during their free time throughout the day. We will be placing furniture to allow for social distancing in these spaces and are adding some outdoor dining space adjacent to the Student Center.

  • Limiting Gatherings

    • Madeira will comply with the Virginia Department of Education guidance about large gatherings. To start the school year, all Community Meeting Times (CMTs) will be held virtually.

  • Signage

    • We will have signage posted throughout campus indicating how many people can occupy a room/area or elevator, direction of traffic, where to stand in a queuing line, etc. There will also be signage throughout campus to reinforce behaviors, such as proper handwashing, that support community health.

LIMITING SHARED EQUIPMENT

  • To the maximum extent possible, all classes and student activities will be designed to allow for individual use of equipment and instruments.

  • Where needed, students will be trained on responsible usage and cleaning between use of shared instruments and equipment. Madeira will remain a“bring your own device” school for computers. 

MANDATORY INFLUENZA VACCINATION REQUIREMENT

  • We have always strongly encouraged students to receive an annual influenza vaccination.

  • This year, in light of the COVID-19 outbreak, influenza vaccination is a requirement (medical and religious exemptions not withstanding). It is important that we do all that we can to decrease infections from other sources, including the flu, in our community.

  • In the absence of a COVID-19 vaccine, knowing our students have received the influenza vaccine may help us more quickly identify cases of COVID-19 and separate these students from other community members.

  • Early influenza vaccination clears the way for later COVID-19 vaccination efforts, while also helping to prevent our school health facilities, as well as local clinics and hospitals, from surpassing their capacity for care.

  • Influenza vaccination may help prevent vulnerabilities caused by influenza during the current and possible future waves of COVID-19 infection.

  • Most U.S. physicians and clinics will have this year’s influenza vaccination available by late summer/early autumn. Please keep our school community’s well-being a top priority and arrange for your student to receive the influenza vaccine this year.

SYMPTOM MONITORING AND TESTING

COVID-19 SCREENING

  • Students will self-screen daily for COVID-19 symptoms using a school-designated app.

  • Temperatures will be checked first thing every morning, in carpool line for day students and in dorms for boarders.

  • A second screening will take place between C and D block for day students, and at dorm check-in each evening for boarders.

If you have further questions, please visit our submission form