COVID-19 Community Response

If a Madeira student is suspected to have COVID-19:


  • Student will remain in one of the isolation rooms in the Health Concern Center.
  • Student’s Departure Plans will be activated to notify parent/guardian of need for student to leave campus immediately and be taken for COVID-19 evaluation/testing.
  • If student is unable to immediately leave campus with parent/guardian, student will be masked and driven to urgent care clinic by Madeira driver/chaperone or nurse for COVID-19 evaluation/testing. Madeira driver/chaperone will don appropriate medical-grade PPE prior to transporting student.
  • Upon return to campus, student will be isolated in the isolation room in the Health Concern Center until able to depart campus. When campus departure is not possible, student will remain in isolation room in the Health Concern Center under the care of registered nurse staff.
  • Student must stay off-campus pending COVID-19 test result, when possible.




If a Madeira student tests positive for COVID-19:


  • Madeira nurse or designee will notify Fairfax County Health Department of positive test result, which we are required to do
  • Madeira nurse will notify parents/guardians of positive test result
  • Madeira will take guidance from Fairfax County Public Health authorities on case investigation and contact tracing. Our nursing and counseling staff have completed contact tracing courses for this purpose.
  • Student must be in isolation for a minimum of 10 days after onset of symptoms, off campus when possible
  • Students unable to immediately leave campus with parent/guardian will remain in one of the isolation rooms in the Health Concern Center pending campus departure




A Madeira community member who tested positive for COVID-19 may return to school when:


Per CDC guidelines:

  • Ten (10) days post-onset of symptoms, if any, OR date of diagnosis, if asymptomatic, AND
  • Fever-free 72 hours minimum, without use of a fever-reducing medication, AND
  • Respiratory symptoms, if any, have improved
  • Student must be cleared by Director of Nursing or designee prior to return to campus for classes, activities, or dorm-living
  • Employee must be cleared by Director of Human Resources or designee prior to return to on-campus work




If a Madeira student is suspected of exposure to a COVID-19 positive person:


  • A student identified as having been in close contact (as defined by CDC, Virginia Department of Health, or Fairfax County Health Department) with a COVID-19 positive person is required to be quarantined (CDC quarantine guidance), off-campus when possible, for 14 days following date of last contact with COVID-19 positive person. Student and parents/guardians will be instructed to monitor temperature twice daily and watch for symptoms of COVID-19 during the quarantine period.
  • The School may require the student to be COVID-19 tested at any point during the 14- day quarantine.
  • Students unable to immediately leave campus with parent/guardian will remain in one of the quarantine rooms in the Health Concern Center pending campus departure




A Madeira community member who was suspected to have exposure to a COVID-19 positive person may return to school when:


Per CDC guidelines:

  • Fourteen (14)-day quarantine completed with no evidence of COVID-19 symptoms
  • Student must be cleared by Director of Nursing or designee prior to return to campus for classes, activities, or dorm-living
  • Employee must be cleared by Director of Human Resources or designee prior to return to on-campus work




In the event of a COVID-19 case on campus


If a case of COVID-19 is confirmed for a Madeira community member, deep-cleaning and disinfecting will be initiated at the locations identified to have been occupied by that community member. The School’s health and wellness facilities, including spaces for housing sick individuals, will have their own cleaning schedules and regimen consistent with CDC guidelines. Our professional cleaning service has provided us with their specific cleaning plans and protocols for this purpose.




What if my doctor won’t order a COVID-19 test for my student?


Our goal is to start the school year as COVID-19-free as possible. To this extent, every Madeira student and adult is expected to return to campus in August with a negative COVID-19 test result dated within the past 5-7 days. We are aware that COVID-19 test availability and test result turn-around times vary by location and by demand due to local and national outbreaks. When speaking with your daughter’s healthcare provider about COVID-19 testing, please make sure this person knows that this test is a school requirement and that Madeira is a congregate living community. Please also check your local test site requirements, as many locations allow testing for asymptomatic people upon request. The U.S. Food and Drug Administration has given emergency use authorization to LabCorp for testing of those aged 18+ years who do not have COVID-19 symptoms or who have no reason to suspect COVID-19 infection. To order an at-home nasal swab test kit for a student aged 18+ years, use this link https://www.pixel.labcorp.com/covid-19, and indicate “congregate setting” when asked regarding exposure.




COVID-19 testing resources suggested by parents in the August 6 town hall meeting are included below.  These resources have not all been vetted by Madeira.


Parent Resource List:
McLean Pharmacy – no doctor’s order required
Preston’s Pharmacy – no doctor’s order required, but MUST make appointment in advance – reservations filling quickly for August
ACE Medical Care – Great Falls – the physicians at this clinic care for many Madeira students throughout the year and are aware of the COVID-19 test requirement for our school, as well as our congregate living community
Stat Lab Mobile Testing (703) 689-1585
Virginia Hospital Center – drive up testing in Arlington – “test required by school” is sufficient reason
https://clinicaldiagnosticlab.com/




My doctor says that given test result delays in my area, it may not be possible to schedule my daughter’s test on the date Madeira recommended and still have her results by the day of move-in/check-in. What should I do?


Please contact your local healthcare provider about anticipated time of return for your daughter's test results and schedule accordingly. We understand the dates provided in our June communication may no longer work for every student. Our goal is for each student to arrive on campus with COVID-19 test results which indicate she was COVID-free in recent days leading up to her return to campus. The date of this test should be as close to her time of arrival on campus as is possible in your area and she should be sure to adhere to our self-quarantine guidelines.




What happens if our COVID-19 results do not come in time for move in day?


Please contact Peggy Sotos, Director of Nursing at psotos@madeira.org.




What happens if the COVID-19 testing comes back a day or two before the designated date?


Please do not worry! A couple of days early is better than not having results in time to return to campus.




What would be the course of action if a positive case is found on campus?


If a student is suspected of having COVID-19, she will immediately be isolated. Parents/local guardians will be contacted to enact her Student Departure Plan to have the student leave campus for COVID-19 testing and isolation. If the student is unable to leave campus, she will be taken for COVID-19 testing by a Madeira adult. While she awaits her test results, the student will live in our Health Concern Center while being cared for by Madeira nurses around the clock. She will participate in classes online, if she feels up to it. Contact tracing will begin immediately upon school notification of a positive test result, in collaboration with Fairfax County Public Health Department. Students identified as possibly exposed to the infected student will also have their Student Departure Plans enacted, to leave campus for a 14-day quarantine period, per CDC guidelines. If unable to leave campus, exposed students will be cared for in a separate area of the Health Concern Center, also under the care of Madeira nurses around the clock.




If a student tests positive with COVID are the students in her classes required to quarantine?


Not necessarily. Madeira nurses and other adults trained in contact-tracing will work closely with the Fairfax County Public Health Department to identify all “close contacts” as defined by the CDC. “Close contacts” and their parents/guardians will be notified of the student’s possible exposure to COVID-19. Madeira’s protocol for quarantine, which is consistent with CDC guidance, will be initiated.




Are you looking to have a contact tracing app to help identify those possibly exposed?


Yes! We will are using COVIDWISE monitor contact tracing.




Will a COVID-19 test be required before the in-person classes start in Mod 4?


Yes, it will. The test should be done as close to your student’s arrival on campus as possible. That timetable will vary depending on where you live. We suggest you ask your healthcare provider about how long it is taking to get results in your area and then use that timing to identify the date that makes sense with your daughter's arrival date.




Is a physician’s note required to clear my student for return to on-campus learning post-COVID-19 infection?


Yes. Our previous guidelines indicated that a physician’s note may be requested prior to a student’s return to on-campus learning. Based upon the advice of physicians with whom we consult, we are now requiring this note prior to every student’s return to campus following COVID-19 infection.




Is a physician’s note required to clear my student for return to Madeira Athletic activity post-COVID-19 infection?


Yes. A graduated return-to-play protocol can begin once a Madeira athlete has been cleared by a physician and is asymptomatic when performing normal activities of daily living. The progression will be performed over the course of a 7-day minimum under the supervision of Madeira’s athletic trainer. A physician’s note must be submitted to and approved by the Director of Nursing prior to the student’s return to Madeira athletics.